Payroll & Benefits Specialist

Vines of Gatwick is looking for a Payroll and Benefits Specialist.  

Your role

We are looking for a proactive and detail-oriented Payroll and Benefits Specialist to take on a stand-alone role to manage and process the payroll and benefits administration functions for 300 employees. The ideal candidate will possess a strong background in payroll management, a solid understanding of benefits programs, and the ability to ensure compliance with all relevant laws and regulations.

Key Responsibilities

Payroll Administration:

• Accurate and timely processing of payroll of one monthly payroll for approximately 300 staff.
• Ensure the accurate calculation of wages, overtime, bonuses, commissions, and deductions, including tax withholdings and benefits contributions.
• Resolve payroll discrepancies and answer employee enquiries regarding pay and deductions.
• Prepare and submit payroll reports, including tax filings and year-end reports.

Benefits Administration:

• Oversee the administration of employee benefits programs, including pension, health insurance, company car schemes, and other company-sponsored benefits.
• Act as a point of contact for employees regarding benefits-related inquiries.
• Work with third-party vendors to ensure accurate enrolment and changes to benefits plans.
• Ensure compliance with payroll and benefits related laws. 
• Conduct benefits audits to ensure data accuracy and compliance with contractual obligations.

Compliance and Reporting:

• Monitor changes in payroll-related laws and regulations, ensuring the company’s compliance pay, statutory requirements tax regulations, and benefit mandates.
• Collaborate with HR and finance teams to ensure proper accounting and reporting of payroll and benefits expenses.

Process Improvement

• Act as a subject matter expert, contributing to key projects and policy development.
• Identify opportunities for streamlining payroll and benefits processes to improve efficiency and accuracy.
• Implement best practices and recommend solutions to resolve any payroll-related issues.

22 hours per week, Monday to Friday, and hybrid working, therefore must be available to visit the Crawley site at least once a month and willing to travel to all three sites (Guildford, Redhill, and Crawley) as needed.

Your profile

• A minimum of 3-5 years of experience in payroll and benefits administration.
• Should be experienced in end-of-year processes including the completion of complex P11Ds.
• In-depth knowledge of payroll, tax regulations, and benefits administration.
• Proactive approach.
• Great problem-solving abilities.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel. 

Rewards

• Awesome Team: Join a passionate, friendly group who love what they do.
• Great Perks: Competitive pay, exciting benefits, and plenty of room to grow.
• Training Provided: Full training for success, even if you're new to the role.
• 24 Days Holiday: Plus bank holidays, increasing to 29 days with service.
• Birthday Off: Enjoy a day off to celebrate!
• Staff Purchase Scheme: Discounts on cars, motorbikes, and EV charging.
• Health Plan: Medical cash plan.
• Enhanced Parental Benefits & Flexible Holidays: Buy/sell holiday days as needed.
• Growth Opportunities: Career planning, job shadowing, and advancement.
• Extra Perks: High street discounts, sabbatical leave, long service awards, life assurance, Cycle2Work and more!